Desired start date: September 2025

Location: San Carlos, CA

We believe the future of the operating room lies in the hands of the empowered surgeon. They are bolstered with complete control, renewed confidence, and technology adaptable to any situation.

Our Maestro System delivers this empowerment, resulting in improved operating room efficiency and surgical care for patients - We are using tomorrow's technology to change surgery today.

Our blended French-American team is passionate about building this future. Together we are pushing the boundaries in a fast-paced yet focused and deliberate environment. We challenge ourselves often and celebrate our achievements. We believe that communication and planning are as important as execution.

🎉 The Role

Your Core Responsibilities

• Lead the planning, management, and execution of trade shows and events to maximize Moon Surgical's visibility and generate sales leads.
• Develop and implement a best-in-class, repeatable process for organizing North American conferences.
• Manage relationships with supplier-partners, including space booking, marketing collateral, hotels, equipment rental, and exhibit setup/dismantling.
• Oversee and continuously improve booth properties, demo assets, and convention materials to ensure brand consistency and high engagement.
• Develop and manage the demo truck schedule across North America, ensuring systems are properly maintained and effectively deployed for Sales and Marketing initiatives.
• Optimize demo system utilization and ROI through strategic planning and collaboration with product support teams.
• Provide operational support to the Marketing Team, including campaign coordination and ad hoc projects.
• Support the creation and distribution of marketing materials (brochures, newsletters, presentations) while maintaining Moon Surgical's brand identity.
• Contribute to a strong company culture through collaboration, dynamic activities, and team-building initiatives.

Your Day-to-day Activities

• Coordinating all logistics for trade shows and events, from booking to on-site execution.
• Working cross-functionally with Sales, Marketing, and Product teams to align event strategies with business objectives.
• Managing the demo truck calendar, ensuring timely deployment, and coordinating with product support for system maintenance.
• Regularly updating marketing hubs, documentation, and event tracking tools.
• Partnering with suppliers, agencies, and contractors to deliver seamless event experiences.
• Traveling across North America (25–30%) to attend and manage events.
• Supporting the Marketing team's daily operations, ensuring materials are prepared, distributed, and aligned with company standards.

How You'll Fit In

You will report directly to the Marketing leadership team and collaborate closely with Sales and Product Support. As a key member of the Marketing function, you'll drive Moon Surgical's market visibility, ensuring our presence at tradeshows and events reflects our innovative brand and supports business growth. Your work will directly impact lead generation, brand perception, and the effectiveness of our commercial strategy.

🧭 Qualifications, Skills & Attributes

• Minimum 3 years of experience in Tradeshow and/or Event planning and management.
• Excellent communication and interpersonal skills with proven ability to collaborate cross-functionally.
• Strong situational leadership and adaptability to diverse needs and contexts.
• High attention to detail and commitment to delivering a high-quality, customer-facing brand experience.
• Willingness and ability to travel across North America (25–30% on average).

🧮 Compensation, Benefits & Other Details